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It is the policy of the City of Knoxville Purchasing Division to achieve the highest degree of open, free market competition when soliciting pricing and/or proposals. All quotes, bids and/or proposals shall receive equal, fair and non-preferential treatment throughout the entire procurement process. The best interest of the City of Knoxville shall be the final determining factor for the basis of any award with award evaluation criteria, including consideration of factors such as price, service, delivery time, specifications, prior history and any other pertinent information. All Purchasing Division records are available for review. DOING BUSINESS WITH THE CITY OF KNOXVILLE (1) The City solicits sealed submissions for purchases of $25,000 or more. It solicits quotes by email or fax for purchases between the amounts of $5,000 and $25,000. (2) The Purchasing Division requires that vendors be registered with the City; quotes, bids, or proposals submitted by businesses that are not registered with the City may be rejected. SUBMITTING Sealed Submissions: Purchases of $25,000 are posted under CATEGORY ONE below. Vendor responses must be submitted to the Purchasing Division as sealed submissions. Detailed instructions for how to submit sealed bids, proposals, and qualifications are contained in the posted [PDF] documents. Note that electronic submissions are NOT accepted for this category. Quotes by Email or Fax: Purchases between the amounts of $5,000 and $25,000 are posted below under CATEGORY TWO. Category Two purchases do not require sealed submissions; pricing can be emailed or faxed to the Purchasing Office. Instructions for submitting pricing are shown on the posted [PDF] documents. REGISTERING WITH THE CITY: VENDOR SELF-SERVICE ACCOUNT In order to be registered with the City, you need to create a Vendor Self-Service Account (see link in the box above). Having a self-service account will help you receive timely notification about projects on which you may wish to bid. If you are already a registered vendor with the City, you must still create a Self-Service Account in order to get timely email notifications about current projects. If you do not know if you already have an account, you may call our office at 865-215-2070 to check. VENDOR NOTIFICATION OF SOLICITATIONS The City will make every effort to notify you via email of posted solicitations but cannot guarantee that you will receive such notification. Also, any changes to the original solicitation will be listed as an addendum, but please note that you will not automatically receive any addenda or notifications of addenda. Vendors take full responsibility for checking the website for any posted addenda and must respond to any additional requirements/changes itemized in the addendum(s). CATEGORY ONE: Procurements over $25,000 Submissions must be SEALED and delivered to the Purchasing Office by the due date and time indicated. NO electronic submissions are permitted. See [PDF] or [DOC] document for details.
CATEGORY TWO: Procurements between $5,000 and $25,000 These responses may be faxed to 865-215-2277 or emailed to the address shown in the [PDF] or [DOC] document. Responses are due by close of business on the date shown.
For information on obtaining a copy of any of the above requests, or for information on how your firm can create its Vendor Self-Service Account, contact the City of Knoxville Purchasing Division at 865-215-2070, fax 865-215-2277, or e-mail to citypurchasing@cityofknoxville.org. Certain construction projects are listed with F.W. Dodge Plan Room, the Knoxville Builders Exchange, the Urban League, i2SqFt, and the Black Contractors' Association. |
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