City of Knoxville - Purchasing Bids

BID OPPORTUNITIES

Auctions

Vendor Self-Service Account - Set Up & Log-in
Even if you are registered with the City, you need to have a Self Service Account. Existing vendors and new vendors set up their accounts differently. Use the link below that applies to you for complete instructions.

Instructions for Vendors New to the City [PDF]

Instructions for Existing Vendors [PDF]

The City held a free information breakfast on June 16 for small and medium sized companies interested in learning more about upcoming projects and opportunities to do business with the city. The presentation from that event is now available online.
View Presentation [PDF] »

Surplus Property up for Bid
Click here to take you to the Knoxville, Tennessee surplus items online auction on GovDeals.com. View pics and/or make a bid on items up for auction.

Most PDF files below are less than 1 MB in size. Larger file sizes are marked in ( ). For best performance, download the larger PDF documents to your computer before viewing - right click on link and select "Save Target As". Larger documents may not display quickly when opened from the web.

Procurement Policy Statement

It is the policy of the City of Knoxville Purchasing Division to achieve the highest degree of open, free market competition when soliciting pricing and/or proposals. All quotes, bids and/or proposals shall receive equal, fair and non-preferential treatment throughout the entire procurement process.

The best interest of the City of Knoxville shall be the final determining factor for the basis of any award with award evaluation criteria, including consideration of factors such as price, service, delivery time, specifications, prior history and any other pertinent information.

All Purchasing Division records are available for review.

DOING BUSINESS WITH THE CITY OF KNOXVILLE

(1) The City solicits sealed submissions for purchases of $25,000 or more. It solicits quotes by email or fax for purchases between the amounts of $5,000 and $25,000.

(2) The Purchasing Division requires that vendors be registered with the City; quotes, bids, or proposals submitted by businesses that are not registered with the City may be rejected.

SUBMITTING

Sealed Submissions: Purchases of $25,000 are posted under CATEGORY ONE below. Vendor responses must be submitted to the Purchasing Division as sealed submissions. Detailed instructions for how to submit sealed bids, proposals, and qualifications are contained in the posted [PDF] documents. Note that electronic submissions are NOT accepted for this category.

Quotes by Email or Fax: Purchases between the amounts of $5,000 and $25,000 are posted below under CATEGORY TWO. Category Two purchases do not require sealed submissions; pricing can be emailed or faxed to the Purchasing Office. Instructions for submitting pricing are shown on the posted [PDF] documents.

REGISTERING WITH THE CITY: VENDOR SELF-SERVICE ACCOUNT

In order to be registered with the City, you need to create a Vendor Self-Service Account (see link in the box above). Having a self-service account will help you receive timely notification about projects on which you may wish to bid. If you are already a registered vendor with the City, you must still create a Self-Service Account in order to get timely email notifications about current projects. If you do not know if you already have an account, you may call our office at 865-215-2070 to check.

VENDOR NOTIFICATION OF SOLICITATIONS

The City will make every effort to notify you via email of posted solicitations but cannot guarantee that you will receive such notification. Also, any changes to the original solicitation will be listed as an addendum, but please note that you will not automatically receive any addenda or notifications of addenda. Vendors take full responsibility for checking the website for any posted addenda and must respond to any additional requirements/changes itemized in the addendum(s).

CATEGORY ONE: Procurements over $25,000 Submissions must be SEALED and delivered to the Purchasing Office by the due date and time indicated. NO electronic submissions are permitted. See [PDF] document for details.

INVITATIONS TO BID, REQUESTS FOR PROPOSALS / QUALIFICATIONS
Item	Bid	Addendum	Date	Time
Snow Plow Assembly	[PDF]		02-14-12	11 AM
Bus Shelters	[PDF]		02-16-12	11 AM
Resurfacing of West Hills Tennis Courts	[PDF]		02-17-12	11 AM
Georgia St. Bridge Removal	[PDF]		02-22-12	11 AM
Detention Pond Improvement Project	[PDF]		02-22-12	11 AM
Gun Trade One	[PDF]		02-23-12	11 AM
Gun Trade Two	[PDF]		02-24-12	11 AM
RFQ - Public Safety Mental Health Services	[PDF]	1 [PDF]	03-13-12	11 AM
RFQ - Architectural/Engineering Services	[PDF]		OPEN	--

CATEGORY TWO: Procurements between $5,000 and $25,000 These responses may be faxed to 865-215-2277 or emailed to the address shown in the [PDF] document. Responses are due by close of business on the date shown.

REQUESTS FOR QUOTES
Item	Bid	Addendum	Date	Time
Dell Server PE R710 with Chassis	[PDF]		02-03-12	4:30 PM
Standby Generators	[PDF]		02-06-12	4:30 PM

For information on obtaining a copy of any of the above requests, or for information on how your firm can create its Vendor Self-Service Account, contact the City of Knoxville Purchasing Division at 865-215-2070, fax 865-215-2277, or e-mail to purchasing@cityofknoxville.org.

Certain construction projects are listed with F.W. Dodge Plan Room, the Knoxville Builders Exchange, the Urban League, i2SqFt, and the Black Contractors' Association.